The Official Biographical Data Form

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Changing name, birth date, certifications, or deceased status

Using the pick lists

Addresses

Professional status

Education and Training

Career

Save changes

Reset

Cancel

Suppressing information from publication

Previewing a summary of your information

Comments or suggestions

Tech support

When you have completed all desired changes, be sure to click on the ‘Submit’ button that appears on summary screen.  Your changes will not be saved correctly if you just close the browser instead of clicking on the ‘Submit’ button.

Changing name, birth date, certifications, or deceased status

  • To protect your identity and ensure against fraudulent identity claims, these data elements can NOT be changed electronically through this site.

  • Appropriate documents must be submitted to your certifying board to change, correct, or update these elements

  • Complete details regarding which documents are required can be found on the Personal Information screen, along with contact information for all 24 Member Boards and the American Board of Medical Specialties (ABMS).

  • It may take as long as 90 days for changes to be affected in these four (4) data elements, once your certifying board has received the appropriate documents.
    All other categories will reflect changes immediately upon completion.

Please note: If your Board has started to issue certificates based on Maintenance of Certification (MOC) your profile will reflect that information, provided your Board has sent the update to ABMS. As you may be aware MOC is the lifelong training process for diplomates, established in 2000. Each of the 24 Member Boards has guidelines for measuring MOC participation.

Some Member Boards include a reverification date with the MOC type certificates, which replaces fixed expiration/end dates in the spirit of lifelong learning. The reverification date is used as a reference for the credentialing community to reverify your certification status.

NOTE that the reverification date is usually annual and will not necessarily coincide with the MOC activity intervals prescribed by your Member Board. Each Member Board has its own criteria for determining whether or not diplomates are participating in MOC. We only display what has been reported by the Member Board ("Status not yet reported" will appear if your Board hasn't reported MOC participation).

Contact your Board directly for specific details about how they address MOC. A complete contact list for each Board can be found after logging into this website and clicking the link for details on making changes to data on the Personal Info page.

Using the pick lists

  • Some fields will offer a drop down list from which to select the applicable data, in order to keep information as consistent as possible.
  • Please be certain that your data is not already in the list before selecting "Other", if that option is allowed.
  • If "Other" is selected, please be certain to identify the specific data that applies to that field.

Addresses

  • When you select the country (e.g. United States), appropriate options will be offered in the following fields. Once you select your state, the city list will allow you to pick from valid cities for that state, then recognized zip codes for that city.
  • Please identify ONE address to be used as your mailing address, at which we should contact you if the provided e-mail address isn’t sufficient.
  • Your primary address is considered the main address at which you practice. It may be the same as your mailing address, or different (e.g. if you prefer to receive non-patient correspondence at your home address or at a PO box).
  • You may indicate as many secondary addresses as applicable, if you have multiple offices.

Professional status

  • Check the appropriate boxes to indicate your full-time &/or part-time medical activities, as appropriate. You may select up to 4 categories. Please refer to the list below if you have difficulty choosing among the categories offered:
    • PRIVATE PRACTICE SOLO — If you are practicing alone.
    • PRIVATE PRACTICE GROUP/PARTNERSHIP — If you have partnered with one or more physicians.
    • PRIVATE PRACTICE MANAGED CARE (HMO) — Practicing under the auspices or guidelines of a managed care program.
    • MILITARY/GOVERNMENT — Employed as a physician by any federal government agency or military branch.
    • STATE/LOCAL GOVERNMENT — Employed as a physician by any government agency other than federal.
    • ACADEMIC FACULTY — Employed by an educational institution to provide some level of medical education.
    • MEDICAL ADMINISTRATOR — Employed in any administrative capacity.
    • FELLOW — Currently performing residency or fellowship.
    • SALARIED HOSPITAL/CLINIC — Employed as a physician by any private hospital or clinical institution.
    • VETERANS ADMINISTRATION — Employed as a physician by a VA hospital or clinic.
    • EMPLOYED BY INDUSTRY (PRACTICE) — Employed as a physician by any firm in the private sector.
    • EMPLOYED BY INDUSTRY (RESEARCH) — Employed or contracted as a researcher by any firm.
    • LOCUMS TENENS — Working on a temporary basis in place of a long term physician.
  • Selecting Retired Full Time will allow you to select up to 3 Part Time categories, if you wish to indicate that you occasionally teach or do locum tenens, etc. You may not select any other Full Time categories if you are retired full time.

Education and Training

Education:

  • Please use these categories to provide details about your medical education and training only. Although we appreciate that all education is important, these directories only include data about your medical background.
  • Each field contains a drop-down menu from which you can select the appropriate information, along with the option to suppress certain categories.
  • If you are uncertain of the exact graduation year, please approximate.

Training:

  • When adding or editing your training information, you can include as many fields as you need.  Drop-down lists make it easier for you to include and update your information.  If your institution is not included, you can type it in by choosing ‘Other’ from the drop-down and then typing the appropriate detail in the space provided.
  • If you are uncertain of the exact Start Year and End Year, please approximate.

Career

  • Please indicate your hospital appointments. If you are uncertain of the exact Start Year and End Year, please approximate.
  • Academic Appointments should relate to teaching positions within the medical profession. Although we appreciate that you may be qualified to provide other types of education, we only want to include data about your professional medical activities.
  • Professional Memberships should also include only those associations that are related to your professional medical activities.

Save changes
Once your information has been entered, edited, or confirmed, please use the Save or Update links, located in each window, before you proceed to the next section.

Reset
Clicking the Reset button will revert the information on the current screen to its original status, before you made any changes, IF you have not yet clicked Save.

Cancel
If you are currently on an ADD or EDIT screen and change your mind, click the X at the top right of the window to discard your entries and return to the previous screen.

Suppressing information from publication

  • Several categories allow you to check "Yes" or "No" to suppress data. Selecting "Yes" indicates that specific elements should not be published (e.g. birth date, birth place, etc.)
    • Please remember that a variety of agencies use this data for credentialing and privileging. A comprehensive profile makes it easier to verify identity and eligibility for various activities.
    • So, carefully choose which fields, if any, you mark to be suppressed, since unavailable data could cause delays in granting hospital privileges, health plan acceptance, etc.
  • Home addresses and phone numbers will automatically be suppressed from publication once they are identified as "Home".
  • Information identified as "Home/Office" will be published, unless marked for suppression.

Previewing a summary of your information

  • Selecting the My Profile link will allow you to view your complete information, as currently recorded.
  • If you have not yet saved the current screen, that information may not appear in your Preview.
  • The My Profile screen will automatically appear when you Logout, so that you can determine whether any additional changes are needed. If you are satisfied with the review, click the Submit button. To make additional changes, click the More Edits button.

Comments or suggestions

  • Please feel free to e-mail comments or suggestions about this website to abms.feedback@elsevier.com.
  • If you have questions or comments about the data in your profile, please include the Biography Number and ABMS UID number from the Personal Information screen.

Tech support
Technical support is available M-F 7:30am - 7pm (Central time zone). Please see the Contact Us section for phone and e-mail options.

 

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